Board of Trustees

Meeting Minutes

June 12,2019

A Regular Meeting of the Greenwood

Board of Trustees will be

held at 7:00 p.m. on Wednesday,

June 12, 2019 at the E.L. McDonald

Community Center, 619 Main

Street, Greenwood, Nebraska

Call to order

Mack, Piehl, Gerlach, Wilken, and

Starr are present.

Consent Agenda

Minutes

Claims

Amazon Supplies $33.98 Black

Hills Energy Utilities $114.99 C&L

Hard ware Supplies $ 15.78 Constellation

Utilities $20.80 Hamilton

Equipment Company Repair

$ 359.88 LTR Towing $ 250.00

Midwest Farmers Cooperative

Supplies $75.98 Motion Industrie

Supplies $ 1514.03 Murphy Tractor

& Equipment Supplies $171.00

OPPD Utilities $23909.92 Pen

worthy Supplies $ 104.58 People’s

Service Contract Labor

$5712.00 Ricoh Printing $131.79

Verizon Telephone $72.94

US Postal Service Supplies $105.00

Approval of time cards

Financials Wilken requested that

the library board start typing up

their minutes.

Piehl made a motion to approve

the consent agenda with the exception

noted. Starr seconded the

motion.

Aye-Starr, Mack, Piehl, Gerlach,

Wilken Nay-None Motion

carried

Water Report The yearly water

reports got sent out this week.

Maintenance Report Stewart

mentioned that the boards around

on the benches by the horse shoe

pits are rotten and need to be replaced.

There are three trees in

the park that have Ash Border.

Clerk Report Cadwell mentioned

that she met with a Midwest

Farmers Cooperative and they are

going to make payment on the

electrical billing recalculation by

August.

Park and Rec Criswell said that

they are moving forward with

Greenwood days. They cleaned

the park and redid the information

center. Swenson is working on the

grant for the gazebo. Trophies will

be given to businesses that donate

over $100.00. They discussed

that where Gerlach will set up the

announcing. They are also going

to start working on updating the

baseball fields.

Communication of Citizens

Elliott mentioned that the minutes

need to be updated on the

website.

New Business Discussion approve

disapprove Fergus resignation

letter Wilken made a motion

to approve Fergus’s resignation

letter as of June 7, 2019. Piehl

seconded the motion.

Aye-Mack, Piehl, Gerlach, Wilken,

Starr Nay-None M ot i o n

carried Discussion approve disapapprove

disapprove

advertising for maintenance

position They discussed putting it

in the Market Weekly and Ashland

Gazette. Starr thought there is an

immediate need for someone for

the summer.

Discussion approve disapprove

Criswell’s standing water issue

Wilken said that last year, he

called Cass County regarding this

issue. They were supposed to

burn the brush that was keeping

the water from flowing through

the creek bed that sits behind the

Criswell’s home. Criswell said she

has spoken with Jim Peterson

from Cass County on numerous

occasions regarding this situation

and nothing ever gets done.

Criswell said this is not just her

problem, it is the village’s problem.

She said that the standing

water creating a breeding ground

for mosquitos.

Gerlach made a motion to make

a phone call and send a letter to

Cass County Commissioner and

County Superintendent regarding

standing water behind Criswell’s

property caused by their neglect.

Piehl seconded the motion.

Aye-Piehl, Gerlach, Wilken, Starr,

Mack Nay-None M ot i o n

carried Discussion approve disapprove

Schuttler Oak Street closure

for July 4th, 2019

Gerlach made a motion to approve

the Schuttler Oak Street closure

on 8am to July 4,2019 to 8am July

5th, 2019. It will need to be

cleaned up by 8am. Mack

seconded the motion.

Aye-Gerlach, Wilken, Starr, Mack,

Piehl, Nay-None M ot i o n

carried Discussion approve disapprove

policy for how motor vehicle

taxes are spent

Cadwell explained this is something

that needed to be corrected

from the audit. They would like it

documented in the minutes where

it will be allocated to.

Wilken made a motion to allocated

the motor vehicle tax to the street

fund. Starr seconded the motion.

Aye-Wilken, Starr, Mack, Piehl,

Gerlach Nay-None Motion

carried Discussion approve disapprove

fee schedule

Gerlach motioned to table this

matter for further review. Wilken

seconded the motion.

Aye-Starr, Mack, Piehl, Gerlach,

Wilken Nay-None Motion

tabled

Discussion of cell phone stipend

and or purchase of village cell

phones Wilken explained that

when he was at conferences, they

were advised that if employees

are using their personal phones to

take pictures of incidents, those

phones can be taken and used as

evidence in court cases leaving

employees without phones for

long amounts of time. It was discussed

that the village provide

Stewart with a phone to use for

company. If Stewart continues to

receive a stipend for the cell

phone, we need to document in

the minutes.

Discussion approve disapprove

2017- 2018 audit

Wilken discussed the meeting that

he and Cadwell had with the State

Auditor. Cadwell feels the meeting

was very positive. Cadwell explained

a lot of the issues that

were documented have already

been fixed. Other issues they are

currently working to correct.

they

currently working to correct.

Cadwell said that we should be

getting our highway allocation

money back soon.

Wilken made motion to approve

the 2017-2018 audit as written.

Starr seconded the motion.

Aye-Starr, Mack, Piehl, Gerlach,

Wilken Nay-None Motion

carried

Resolutions Discussion Approve

Disapprove Resolution 19-2 to appoint

SENAHC as Village of Greenwood’s

Nuisance Officer

Piehl made a motion to approve

Resolution 19-2 to appoint SENAHC

as the Village of Greenwood’s Nuisance

Officer. Gerlach seconded

the motion.

Aye-Mack, Starr, Wilken, Piehl,

Gerlach Nay-None Motion

carried Discussion Approve Disapprove

Resolution 19-3 to approve

2019 Cass County Local Emergency

Operations Plan

Wilken made a motion to approve

Resolution 19-3 to approve 2019

Cass County Local Emergency Operations

Plan. Gerlach seconded

the motion.

Aye-Piehl, Gerlach, Wilken, Starr,

Mack Nay-None M ot i o n

carried

Ordinances Discussion Approve

Disapprove Ordinance 485 to enact

new provisions and enforcement

procedures for nuisances

Gerlach made a motion to approve

Ordinance 485. Mack seconded

the motion.

Aye-Gerlach, Wilken, Starr, Mack,

Piehl Nay-None M ot i o n

carried

Wilken made a motion to waive

the three readings of the ordinance.

Starr seconded the motion,

Aye-Wilken, Starr, Mack, Piehl,

Gerlach Nay-Piehl Motion

carried Discussion Approve Disapprove

Ordinance 486 to regarding

delinquent collections for utility

bills Cadwell explained that the

utility ordinances have changed

so many times that they no longer

hold the correct verbiage. This

was an item to fix an issue identified

by the auditor.

Piehl seconded the motion to approve

Ordinance 486. Gerlach

seconded the motion.

Aye-Starr, Mack, Piehl, Gerlach,

Wilken Nay-None Motion

carried Wilken made a motion to

waive the three readings of Ordinance

486. Piehl seconded the

motion.

Aye-Mack, Piehl, Gerlach, Wilken,

Starr Nay-None M ot i o n

carried Board Questions or Comments

Mack discussed the damage

that was done to the maintenance

building months ago. He

wondered where the village is at

with locating materials to fix the

building.

Gerlach discussed the clogged

culvert on 6th and Elm Street that

is causing an issue for a home

owner. Gerlach mentioned the

LED sign that has been discussed

in prior meetings.

Adjournment

Wilken made a motion to adjourn

at 8:31pm. Piehl seconded the motion.

Aye-Piehl, Gerlach, Wilken, Starr,

Mack Nay-None M ot i o n

carried

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